ADMINISTRATIVE PROGRAM MANAGER II

Main Purpose Of Job

The Director of Property and Fleet Management is responsible for the implementation of policies and practices as to the proper use of and accountability for the Department’s land, buildings, equipment, materials and supplies, and vehicles. This position requires that the Director function as lead with planning, design, development, and implementation of automated asset/inventory management programs and systems, insuring publication, notification, and training of policies and procedures.

POSITION DUTIES

This is a MANAGEMENT SERVICES position with the Department of Public Safety and Correctional Services. The incumbent serves at the pleasure of the appointing authority. 

 

Oversee and monitor property and other inventory policy and procedures for the department to ensure that its operating agencies comply with DBM and DGS requirements and state laws. Prepare written directives, bulletins and reports to ensure proper procedures are followed. Monitor agency activities, report findings and make recommendations to improve operations and enhance inventory/property functions. 

 

Review and make recommendations on changes to the Department’s Policy and Procedures for the management of its assets. Responsible for managing Department property records systems which identify values and track the location of land, buildings, capital equipment, infrastructure and construction in progress as well as perpetual inventories for material and supplies. 

 

Provides technical assistance and training for operating agencies on policy and procedures for the control and accountability for property and implementation and use of automated systems. Collect and report information related to the acquisition, assignment, use, operational costs, and incidents related to the operation of State vehicles used by the Department; Ensure compliance with State of Maryland Policy and Procedures for Vehicle Fleet Management and Drivers of State Vehicles.   

 

Coordinate the timely processing of required reports to DBM and DGS on the value of land, building, infrastructure, equipment, material and supplies, and work in progress, vehicle inventory status and commute mileage, excess property declarations and missing and stolen property reports, and facilitate the processing of insurance claims for the damage or theft of fixed assets including vehicles involved in accidents or damaged by other means. 

 

Review Legislative Auditors findings on property matters. Prepare and assist institutions/agencies with development of corrective action plans, also closely monitor to ensure timely completion of corrective action plans. 

 

Ensure maintenance of control accounts for fixed assets for consolidated agencies of the Department and monitors other control accounts to ensure that the operating units of the Department establish the necessary controls on materials, supplies and fixed assets to comply with all State requirements and the policy and procedures of the Department. 

 

Ensure management and staff follow State policies and procedures regarding management of fixed assets and materials and supplies. Ensure fixed asset inventories are audited on a regular basis to ensure integrity of the inventory process.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

 

Education:  A Bachelor's Degree in Business Admin, Logistics, Public Admin or related field 

 

Experience:  At least 5 years of experience working in Property & Fleet Management and at least 3 years progressive management/supervisory experience in fleet, facilities, or equipment maintenance.

DESIRED OR PREFERRED QUALIFICATIONS

Preference May Be Given to Those Who Possess the Following:

• Experience with Budgeting, cost control, financial acumen.
• Experience with Fleet/facility management best practices, maintenance operations, relevant software.
• In-depth knowledge of Federal (DOT, OSHA) & state laws/safety standards.
• Experience with Project Management: Ability to manage complex projects, from construction to fleet initiatives

 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the United States.

SPECIAL REQUIREMENTS

A background investigation will be required for this position.

 

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 

EXAMINATION PROCESS

All applicants who meet the minimum qualification will be approved as eligible for referral and will be placed on the employment (eligible) list for at least one year.

 

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

 

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year 
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to [email protected] or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to [email protected] referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Jodee Maldonado

[email protected]

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at [email protected] <[email protected]> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.